business letter example for a job

business letter example for a job are the most important documents you can use to demonstrate your skills, experience and knowledge in relation to job advertisements. Overall, your cover letter and resume are your opportunity to clearly convey to the employer how you meet the job requirements.

example for business letter example for a jobDo you meet the requirements described in the job advertisement? Consider some of the strengths you have that would be relevant and transferable to the new position.

Remember, developing your cover letter and résumé for positions for which you are a good match is much easier than trying to apply your skills and experience for a job that is not a match. Spending time applying to jobs that you are not really interested in which do not utilize your skills and experiences will only reduce your chances of success.
Success comes from doing something you like to do. It is strongly recommended that you research the ministry, the branch and the specific position that has been posted to determine your interest. Look for the jobs that match your values and will help you develop as a person or professional.

Analyzing the Job Advertisement When applying to a job advertisement, it is important to recognize the needs of the organization and then match your qualifications and experience to those needs. Research can help you identify if the job is right for you.

Researching the Job
1) Carefully read through the job advertisement to get a good understanding of what the job is about. The “What We Are Looking For” section of the job advertisement provides you with a list of the required qualifications.
2) Additional information about the job requirements is also located under the “View Job Spec” icon.
3) If there is a “View More Info” icon, this will provide you with additional information about the work environment or vital information about the job.
4) You can gather valuable information about the ministry you are considering applying to from a variety of sources, including:

  • Internet sites for the specific ministry, which will allow you to research ministry priorities, programs and news items.
  • Ministry publications at Service Ontario Publications
  • Current newspaper articles relating to a specific ministry and its core businesses and initiatives.
  • INFO-GO provides insight into the services and organizational structure of the branch and/or division that you are applying for.

5) Think of all the positions you’ve held and the skills that you have that are transferable and relevant to the job you are applying to. List those skills with indicators of how you obtained them.
6) Include extracurricular activities (volunteer work, memberships, hobbies) if they highlight skills that you have not used in the workplace, but are relevant to the position.

OPS Cover Letter and Resume Preparation Guide
Your cover letter provides prospective employers with their first impression of you. Everyone who sends a resume should submit it with a cover letter. Although in the OPS a cover letter is not mandatory, your cover letter is the ideal tool to display how you meet the qualifications of the specific job you are applying to.
A cover letter allows you to:

  • Supplement the information included in your resume.
  • Emphasize the knowledge and skills you have in relation to the qualifications of the position.
  • Convey in a narrative format what unique qualities you can bring to the position.
  • Enhance your resume by adding a more personal touch to the package.

The OPS is requesting that applications for OPS positions should not exceed five pages. When considering the ideal length of your cover letter, the length and content should be appropriate for the position to which you are applying. Aim for a cover letter that is one to two page(s) in length.

And these are how to writing ideal business letter example for a job :

1. Be concise. The ideal length for a cover letter is between one to two page(s). Be sure to emphasize the Job ID and position you are applying for as well as your key skills and accomplishments that fit the role.

  • Avoid repeating information.
  • Avoid including irrelevant information, remember your cover letter is a career marketing tool, not an autobiography.
  • Edit unnecessary words.

2. Focus on the duties that are relevant to the position you are applying for and focus on your most recent experience and accomplishments.

3. Avoid directly copying material from the job description and placing it in your cover letter.

4. Proofread your cover letter to ensure there are no spelling, typing or grammatical errors.

5. Show that you know something about the ministry or the organization. This is where your research comes in. Briefly demonstrate why you match the skills and knowledge that they are looking for and what value you can bring to the organization.

Your cover letter provides prospective employers with their first impression of you. Everyone who sends a resume should submit it with a cover letter. Although in the OPS a cover letter is not mandatory, your cover letter is the ideal tool to display how you meet the qualifications of the specific job you are applying to.

business letter example for a job allows you to:

  • Supplement the information included in your resume.
  • Emphasize the knowledge and skills you have in relation to the qualifications of the position.
  • Convey in a narrative format what unique qualities you can bring to the position.
  • Enhance your resume by adding a more personal touch to the package.

The OPS is requesting that applications for OPS positions should not exceed five pages. When considering the ideal length of your cover letter, the length and content should be appropriate for the position to which you are applying. Aim for a cover letter that is one to two page(s) in length.

Example :

 

The Header: Your header should include the following information:

  • Your full name,
  • Your address,
  • Your e-mail address(es),
  • All your telephone numbers (work, home and cell),

Including current contact information will make it easier for Recruitment Services Staff to contact you if you are selected for an interview.

Addressing Your Cover Letter: As recruitment in the OPS is centralized, there is no need to personalize the cover letter with the hiring manager’s name. Addressing the letter to, “ The Hiring Manager ” or “ To Whom it May Concern ” is sufficient. Make sure to put the current date on your cover letter above the address.

The Subject Line: It is a good practice to reference the file number (Job ID) and job title. It is also a good practice to include the name of the ministry in the subject line as well.

Opening Paragraph: This is the introductory section of your cover letter.

  • The objective is to get the reader’s attention immediately.
  • Briefly identify what you have to offer the organization.
  • Identify the main reason why you would be the ideal candidate for the position.

Note: Some employers may want additional information in your cover letter such as outlining how you learned about the job opening and why you are interested in the position. However, in the OPS this information is not used as part of the screening criteria.

Mid-Section: Explain the particular benefits you offer in relation to the required qualifications.

  • Emphasize your relevant skills, competencies, experience and knowledge.
  • Cite specific and relevant experiences or examples where you gained and demonstrated those skills, knowledge, abilities and accomplishments. If you have a particular area of expertise, or an educational background that has helped you gain relevant qualifications, out line this in your cover letter.
  • You may wish to highlight some transferable skills, such as problem-solving or organizational skills.
  • List any required certifications (i.e. valid driver’s license) that you have that relate to the qualifications.

The Closing Paragraph: Before concluding your letter, explain in one sentence how you can add value to the organization. Also state the best method for them to contact you and thank the hiring manager in advance for considering you for the position.

Your resume is your opportunity to present your experience, skills, knowledge and accomplishments. Remember, just like your cover letter, you will want to ensure that your resume is clear, concise and relevant and highlights your skills based on the qualifications required in the job advertisement.
The OPS is requesting that applications for OPS positions should not exceed five pages. When considering the ideal length of your resume, the length and content should be appropriate for the position to which you are applying. Aim for a resume that is two to three pages in length.

 

To help you write a concise resume, consider the following tips:

1.Be concise

  • Your resume should be a concise and factual presentation of your accomplishments, strengths, employment history and education.
  • Avoid repeating information that has been included in your cover letter.
  • Edit unnecessary words.

2. Tailor your resume to the qualifications outlined in the job advertisement

  • Emphasize your most significant skills and experience in well defined sections.
  • Avoid adding other details and facts that may be irrelevant to the position you are applying for. This will take up valuable space or divert attention from what you want to highlight.
  • Do not include personal information (such as Date of Birth, Social Insurance Number).

3. Proofread your resume to make sure there are no spelling, typing or grammatical errors.

When deciding on which style to use, chronological resumes are the most common résumé style.
With this style, work experience is listed with the most current information first and then in descending order based on employment dates. There are other styles that you may want to explore, for example a functional resume, to better represent your skills and qualifications.
The sample cover letter and resume provides an example of a chronological resume.
The OPS does not have preference for one style above another, but for the purpose of this guide only the chronological résumé will be highlighted. Chronological resumes include four main sections:
1) Current name and contact information.
2) Summary of qualifications/accomplishments. This is a snapshot of your key skills & accomplishments that can be substantiated by your work experiences. This information can also be presented in a profile.
3) Work history described with key duties, knowledge and accomplishments. This information is listed per employment experience, with most recent experience first, along with the company names and locations.
4) Education and/or additional development/training (i.e. professional development courses).

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