Tips for Administrative Assistant Cover Letters
You are going to be judged by your ability to write and compose correspondence. Your cover letter is no different. It must be succinct, interesting, factual, and error free. The points you must make include why you are contacting them, informing the HR person how you learned of their opening, and what, specifically, qualifies you for the position. This is a good opportunity to showcase your research and communication skills.
The structure of your cover letter will show the reader your technical understanding of how a letter should be constructed. In secretarial school, administrative assistants are taught where to place the date, inside address, salutation, closing signature, as well as how to indicate who is being copied (cc) or blind copied (bcc) and what the enclosure is (enclosure, attachment or list of recipients).
If you are unsure how to set up a letter, follow the samples here and conduct further research.
Transitioning from managing corporate mailroom operations
Mr. John Smith
1234 E. Main Street
Any Town, US 55555
Dear Mr. Smith:
I am very interested in joining an organization such as (name the organization). During my research, I was excited to learn about the current opening for an administrative staff member, and feel my qualifications and your requirements are a good match. For your review, I have attached my resume for your consideration.
I offer more than six years of experience coordinating corporate mailroom operations and administrative activities as the company’s point of contact for all deliverables throughout the day.It is ironic that the cliche, “works in the mailroom,” has such a negative connotation when, in fact, the scope of my responsibilities are so involved and important that everyone in the company jokes that the place would fall apart without me. The truth is, it would be far from a laughing matter if the communications and schedules were mishandled in anyway. It really is a very important job, and I do it well.
Sometimes it is difficult to move up in a company when no one else wants the job and when a person does such a job so efficiently. I am experiencing a sense of guilt for wanting to leave the position because the company would literally be in a state of confusion for weeks on end.
But I must move on. I have so much to offer in an administrative position as the right-arm assistant to a senior executive. In addition to managing calendars, meetings, travel arrangements, expense reports, and preparing all written correspondence and reports, I would be an invaluable manager of large-scale projects that require a great attention to detail and follow through to make sure it is done correctly and on-time.
In addition to my administrative abilities and project coordination skills, I possess exceptional interpersonal communications skills. I am a true “people person” who gets along well with all levels of an organization in a very professional manner. I have a knack for names and numbers and can memorize an extensive amount of information and recall it at will. This is a valuable skill to have when someone asks questions about something on the spot. I have been known to save the day on several occasions exercising this innate skill.
If you feel there is a mutual interest, I would welcome the opportunity to meet with you to learn more about your company, the requirements of the position, and how my qualifications would be a good fit.
Thank you in advance for your time and consideration. I look forward to hearing from you soon.